Once you’ve opened the transaction, you must open the DISBURSEMENT tab.
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A transaction cash receipt or an advance having been done beforehand has to be done before you can pay your agent, in the cash receipt section of the transaction the amounts applied received will be displayed. |
Then in In the ‘'Disbursements to Agents’' section
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If you have agents that are apart of a team click on the ‘'Create team transaction fees’' this will automatically create royalty fees and deductions. A new window will open ‘'Agents calculated royalty fees - 1 / 2''. Enter the transaction date > Click on the ‘'Next'' icon.
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Here a new page will open ‘' Agents calculated royalty fees - Step 2/2’' If everything is accurate click on the ‘'Submit” icon to return to the ‘’Disbursements to Agents’'
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Click on the + icon in front the agents name. A new page will open with the transaction title.
In the ‘'Summary’' section you’ll see all the information related to the commission and the advance given to the agent, if appliedapplicable.
Under the ‘'Disbursement operation’' section
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If you create an operation with a different date, you must put the same transaction date. If you wish to make a partial payment, you must change the “commission amount to use (without taxes)”, at this time, the royalty fees and the deductions will be calculated based on this amount. |
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➡ Each icon has a different function
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The Magnifying glass: Allows you to visualise visualize the details of the transaction type.
The Garbage can: Allows you to cancel the amount.
The Plus sign: Allows you to add a fee.
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For each agent individually:
You can click on ‘'Generate Liabilities+'' to have the system calculate automatically the Split Fees and deductions as configured in the agent’s profile
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If you need to “Create an Invoice” before making a payment the add button is there for that purposeto an agent, use the Create Invoice + button.
If a team member has deduction that need to be added, simply click on the “plus” icon, since the royalty fees have already been applied.
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If there are unpaid bills that you wish to apply, click on the “Plus” to charge “Overdue bills”. A new window will open which will allow you to choose the amount to be charged.
Option 1: Amount to apply to all bills (the amount will be applied to the older bills ) I DONT UNDERSTAND HOLLEY
option 2: Make a manual selection of an overdue bill
You must “SAVE” before closing the window
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To make a payment (if there is an amount to pay the agent) click on the “plus” and a new window will open. You must complete the following fields: amount of the payment + benificiary beneficiary + date + payment mothod (you can modify if needed, depending on your choice use the drop down menu to select your option )+ cheque numbermethod , there are 3 different methods by cheque, by electronic fund transfer (must be done in the broker's profile, here is How to add an electronic fund transfer to a agent profile. ) and by bank transfer. Then enter the broker's address and notes about this payment to identify the transaction.
You’ll also see in this section an “address” section with your agents information already filled out and a “notes” section to add something related to this transaction.
“SAVE AND CLOSE”
You will be brought back to the “Disbursement operation” page. Once the balance amount on the bottom right is at zero dollardsdollars, click on the “Submit” section on the top of the page.
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Once again you are brought back to the disbursement page so you can apply disbursements to the other agents implicated on this transaction.
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If the agents taxes are at zero and they must be applied, click on recalculate taxes. If they remain at zero, open agents profile and add tax information. |
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The Cheque book icon will allow you to see the payment details
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The magnifying glass will allow you to view operation details as well as cancel an operation.
Outside Brokers Disbursements
When clicking on the “Plus” you will open a new window with information on the outside brokers payment (Brokerage name, payment date, amount, payment method, an address section as well as a note section will follow.
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Payment method: In the drop down menu you have choices available depending on the options added in the outside brokers profile. It also allows you to enter the cheque number.
Save
If you need to print a cheque. Click on the cheque book icon to view the payment details and click on the check book logo once again in this section to print the cheque.
Use the following icon to cancel a payment
Disbursements to Lending Institutions
In this section you will do the same steps as paying “outside brokers disbursements”
Balance to Seller
Click on the ADD + button to open a new window where you can enter the check number, payment date, client with drop down menu will automatically choose the beneficiary and enter amount to reimburse.
You also have sections to add an address and notes.
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If you wish to have a record of of all the operations done in this transaction, click on the “Operation Records” in the tab at top of the page |
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You also have access to letters, trust account, receivable/payable, recalculate taxes, print cheques and accounting entries. |
Before exiting the transaction, make sure the status says “Completed”. Found in transaction profile.
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Completed! |