Disbursement of a transaction (pay the commission)

Once you’ve opened the transaction, open the DISBURSEMENT tab.

Open

In the ‘'Disbursements to Agents’' section:

• Click on the + icon in front the agents name. A new page will open with the transaction title.

  Open

  

   

• In the ‘'Summary’' section you’ll see all the information related to the commission and the advance given to the agent, if applicable.

   

• Under the ‘'Disbursement operation’' section

   

Each icon has a different function

• The Magnifying glass: Allows you to visualize the details of the transaction type.

• The Garbage can: Allows you to cancel the amount.

• The Plus sign: Allows you to add a fee.

For each agent individually:

You can click on ‘'Generate Liabilities+'' to have the system calculate automatically the Split Fees and deductions as configured in the agent’s profile

If you need to “Create an Invoice” before making a payment to an agent, use the Create Invoice + button.

If a team member has deduction that need to be added, simply click on the “plus” icon, since the royalty fees have already been applied.

If there are unpaid bills that you wish to apply, click on the “Plus” to charge “Overdue bills”. A new window will open which will allow you to choose the amount to be charged.

• Option 1: Amount to apply to all bills

• option 2: Make a manual selection of an overdue bill

• You must “SAVE” before closing the window

If you want to keep an amount to pay futur bills, click on the “Plus” to create an “Open Credit”. A new tab will open and you must apply a positive amount in the required field.

To make a payment (if there is an amount to pay the agent) click on the “plus” and a new window will open. You must complete the following fields: amount of the payment + beneficiary + date + payment method , there are 3 different methods by cheque, by electronic fund transfer (must be done in the broker's profile, here is How to add an electronic fund transfer to a agent profile. ) and by bank transfer. Then enter the broker's address and notes about this payment to identify the transaction.

• You’ll also see in this section an “address” section with your agents information already filled out and a “notes” section to add something related to this transaction.

• “SAVE AND CLOSE”

You will be brought back to the “Disbursement operation” page. Once the balance amount on the bottom right is at zero dollars, click on the “Submit” section on the top of the page.

Once again you are brought back to the disbursement page so you can apply disbursements to the other agents implicated on this transaction.

The Cheque book icon will allow you to see the payment details

The PDF icon will allow you to send the account statement by email or click on the download button in this new window to print the statement.

The magnifying glass will allow you to view operation details as well as cancel an operation.

Outside Brokers Disbursements

When clicking on the “Plus” you will open a new window with information on the outside brokers payment (Brokerage name, payment date, amount, payment method, an address section as well as a note section will follow.

• Payment method: In the drop down menu you have choices available depending on the options added in the outside brokers profile. It also allows you to enter the cheque number.

• Save

• If you need to print a cheque. Click on the cheque book icon to view the payment details and click on the check book logo once again in this section to print the cheque.

• Use the following icon to cancel a payment

   

Disbursements to Lending Institutions

In this section you will do the same steps as paying “outside brokers disbursements”

Balance to Seller

Click on the ADD + button to open a new window where you can enter the check number, payment date, client with drop down menu will automatically choose the beneficiary and enter amount to reimburse.

You also have sections to add an address and notes.

Before exiting the transaction, make sure the status says “Completed”. Found in transaction profile.