Find and open the transaction related to the advance.
Go to the TRANASCTION tab. Here you’ll find a list of transactions in progress in the system.
You could search by civic number, street name, etc…
Once you’ve found the transaction in question, click on the pencil to open the document.
Open the DISBURSEMENTS tab
Followed by the TRANSACTION CASH RECEIPT & click ADD
In the ‘' Cash receipt type selection’' choose ‘'Advance’'
Complete the information in the section ‘' Advance cash receipt profile’'
(In the following section, all areas marked with stars are mandatory)
TRANSACTION: The identifier of the transaction as well as the location is indicated by default.
AGENT: The person requesting de advance. The menu bring you to a search section.
CASHED DATE: The menu allows you to choose a date from the calendar.
CHEQUE DATE: Date inscribed on the cheque . The menu allows you to choose a date from the calendar.
PAYMENT MODE: Cheque by default. Use the drop down menu to select another option.
REFERENCE NUMBER: Your choice or cheque number.
CASH RECEIPT AMOUNT: Amount of payment received.
AMOUNT ALREADY DEPOSITED: No if by cheque or cash. Yes if by electronic transfer.
ADVANCE AMOUNT: This amount calculates by itself = Amount to be reimbursed to lending institution (amount received + fees)
PROJECT: Project by default selected. If you have more than one project, a drop down menu is available to make your selection.
BANK GL ACCOUNT: Bank account where your payment will be or has been deposited.
LENDING INSTITUTION: Organisation that advanced the funds. Make a selection from the drop down menu. If your choice does not appear, you must create it in Modules > Lending Institutions .
Select Deposit Slip: Leave this field blank
Depending on your selection, you can save your cheque in the ‘'Document Upload’' section
Submit cash receipt and return to transaction page.
Once you’ve return to your transaction, you can see the information in the ‘' Transaction cash receipt’'
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