From the transactions menu, select and open the transaction related to the advance by clicking on the yellow pencil left of the transaction. You can search a transaction by civic number, street name etc.
2. Click on the DISBURSEMENTS tab on top of the page
3. In the section TRANSACTION CASH RECEIPT click on ADD+
4. In the ‘' Cash receipt type selection’' choose ‘'Advance’'
5. Complete the information in the section ‘' Advance cash receipt profile’'
(In this section, all areas marked with stars ( * ) are mandatory)
TRANSACTION: The identifier of the transaction as well as the location is indicated by default.
AGENT: The person requesting the advance. The menu lines opens a search page in your contacts.
CASHED DATE: The calendar icon allows you to choose a date from the calendar.
CHEQUE DATE: Date inscribed on the cheque . The calendar icon allows you to choose a date from the calendar.
PAYMENT MODE: Cheque by default. Use the drop down menu to select another option.
REFERENCE NUMBER: Your choice or the cheque number.
CASH RECEIPT AMOUNT: Amount of the payment received.
AMOUNT ALREADY DEPOSITED: No if by cheque or cash. Yes if by electronic transfer.
OFFICE FEES: Fees for the advance as per contract
ADVANCE AMOUNT: This amount is calculated automatically = Amount to be reimbursed to lending institution (amount received + fees)
PROJECT: Project by default selected. If you have more than one project, a drop down menu is available to make your selection.
BANK GL ACCOUNT: Bank account where your payment will be or has been deposited.
LENDING INSTITUTION: Organisation that advanced the funds. Make a selection from the drop down menu. If your choice does not appear, you must create it in Modules > Lending Institutions .
Select Deposit Slip: Leave this field blank
Depending on your selection, you can save your cheque in the ‘'Document Upload’' section
Submit cash receipt and return to transaction page.
Once you’ve return to your transaction, you can see the information in the ‘' Transaction cash receipt’'
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